CMS - Ledgers

Created by Mienette van Heerden, Modified on Thu, 13 Jun, 2024 at 2:06 PM by Glennise Pretorius

1. General Ledger

1.1 Editing a General Ledger Account

Navigation: Click on Pencil Icon

The following pop-up will appear, the fields that are not greyed out can be amended, and then click on Update Account to save any changes made.

1.2 Adding a General Ledger Account

Navigation: Click on Add General Ledger Account

The following pop-up will appear, the fields that are not greyed out can be selected and then click on Add Account to save a new ledger account.

1.3 Deleting a General Ledger Account

Navigation: Click on the Trash can Icon

The following pop-up will appear, select Yes.

Important: If there is any processing done in the General Ledger Account it cannot be deleted. When deleting a General Ledger the GL account number which was allocated to that ledger will be removed and the next GL added will have the sequential GL account number.

2. Reserve Fund Ledger

Navigation: Community Level > Finances > Financial > Reserve Fund Ledger

The Reserve Fund Ledger is a set of ledger accounts only applicable to the reserve fund income and expenses of a specific community. Add / edit / delete ledger accounts to suit the needs of your specific community.

Complete the following fields:

Main account: choose between income or Expense
Account number: the account number will auto-create
Account name: relevant to the maintenance plan

Ensure that the relevant ledgers are selected as budgetable items.

Should there be any amendments to the Reserve general ledger and/or the ledger account must be removed, simply click on the pencil or trash icon.

Important: If there is any processing done in the Reserve Ledger Account it cannot be deleted. When deleting a Reserve Ledger Account the RL account number which was allocated to that ledger will be removed and the next RL added will have the sequential RL account number.

3. Reporting

Pulling a ledger report is a great way to know what amount to pay yourself for debt collection as well as to know how much to pay over to CSOS. It thus makes the process more efficient and fluent.

3.1 Ledger Report

Navigation: Global Overview > Finance > Reports > Ledger Report

Fill in the account number, which is the balance sheet number (1000/001 is levies), and the appropriate time frame.

Click on Generate Report to download the ledger report for the applicable ledger account.

3.2 Custom Ledger Report

Navigation: Global Overview > Finance > Reports > Custom Ledger Report

The same fields apply as mentioned above, however, on a custom ledger report, a community can be selected as well as a specific date range.