CMS - General Ledger

Created by Glennise Pretorius, Modified on Thu, 13 Jun, 2024 at 2:07 PM by Glennise Pretorius

1. Default General Ledger

Before adding a community, please ensure that the default ledger is set up. This is the ledger that will pull through to all the communities. Once the communities have been created, the default ledger can notbe changed in a bulk manner. It can however be altered per community.

1.1 Setting Up Default GL

Navigation: Global Overview > Settings > Finances Settings > Default Ledgers.

The default general works the same as the Default Chart of Accounts. This would have to be set up BEFORE creating any communities. The default ledger which has been created on set up will be the default general ledger for all future communities added.

Note: If all communities have been created, and you add a new ledger to the Global Ledger, you will need to add the new ledger to all of the existing communities individually.

2. Community Amendments to General Ledgers

2.1 Editing a General Ledger Account

Navigation: Community Level > Finance > Ledger

The following pop-up will appear, the fields which are not greyed out can be amended and then click on Update Account to save any changes made.

2.2 Adding a General Ledger Account

Navigation: Click on Add General Ledger Account

The following pop-up will appear, the fields which are not greyed out can be selected and then click on Add Account to save a new ledger account.

2.3 Deleting a General Ledger Account

Navigation: Click on the Trash can Icon

The following pop-up will appear, select Yes.

Important: If there is any processing done in the General Ledger Account it cannot be deleted. When deleting a General Ledger the GL account number which was allocated to that ledger will be removed and the next GL added will have the sequential GL account number.