Your first point of contact with WeconnectU MeetingSpace will start when you receive an email from the Managing Agent informing you that you have been invited to a meeting. This could be a Director or trustee meeting, an AGM, or an SGM.

1. Meeting Invite

Here is a look and feel of the email that will receive.

The email contains a message from the Managing Agent. This is personalized and will contain all the relevant information you might need regarding the upcoming meeting. The following information will be contained in the email body:

1. The date and time of the meeting

2. A link to the meeting location for people who would like to attend the meeting in person (this will only display if the option is provided)

3. As well as a virtual conference platform link such as Zoom or Teams will be provided

2. Pre-Meeting

The following steps are recommended before the day of the Meeting, to ensure a seamless experience.

Step 1: RSVP

You will need to answer whether you will be attending the meeting or not. Depending on whether you answer Yes or No, you will be directed to the following screen.

Your Managing Agent would have provided a proxy form attached to the invitation email. If you answered no, please sign a proxy form and return it to the Managing Agent.

Step 2: Login

Login and familiarize yourself with the information provided. You will use the same email address and password you use to log in to WeconnectU to view your monthly statements in your owner portal.

Step 3: View Agenda

Next, you can view the agenda items and supporting documents. If an agenda item has an arrow beneath it, it means that there is some additional information loaded. To open an agenda item. click on this arrow.

To view any supporting documents loaded under the agenda you can either click on the eye-icon which will open the document for you, or you can click on the arrow next to it to download it.

Step 4: View Meeting Information

You can also see the date, and time, as well as a "location link" which will provide directions to the meeting location (if you will be attending in person), or you can find the virtual conference platform link on MeetingSpace.

Step 5: Virtual Conference Platform

Lastly, you can click on the Virtual Conference Platform. The Virtual Conference Platform (like Zoom or Teams) will open on your screen. Depending on the device you would need to download the App, but you do not have to create an account. You would typically need to download the App if you will be attending via your smartphone.

3. In-Meeting

On the day of the meeting, you will follow these four steps:

Step 1: Login

Before the meeting starts you will receive an email stating that the meeting is now open and about to start. This email will look like this. This is your cue to log into the WeconnectU MeetingSpace.

Step 2: Attendance Register

When logging into the WeconnectU MeetingSpace, the first thing you want to do is add your name to the attendance register. This will ensure that your votes are valid and your PQ included in the attendance.

Then you can peruse the agenda and any supporting documentation.

Step 3: Virtual Conference Platform

Then you want to open the virtual conference platform by clicking on the link provided. You can switch between the virtual conference platform and the WeconnecTu MeetingSpace - that way you can follow along on the agenda while still being able to hear the Managing Agent speak on the virtual conference platform.

Step 4: Vote

When a vote has been declared open, you will be met by a green pop-up screen. Here you can make your applicable vote. You can change your vote while the poll is still open. When the poll has closed, results will be published in real time.