1. Setup Offences

Warnings & Penalties refer to the breaking of conduct rules within a Homeowners Association and Body Corporate.

1.1 Default Billing Set Up

Navigation: Community Level > Settings > Default Billing Setup 

Before issuing any Warnings & Penalties, ensure that the setup is done for this module. If there is an Admin Fee charge for the issuing of a Warning or Penalty, also set up the default ledger for Admin Fees.

1.2 Charges Set Up

Navigation: Community Level > Settings > Charges

The Warning Admin Fee and the Penalty Admin Fee are determined by the Property Managing Agency and the agreement with the HOA & Body Corporate.

1.3 Offence Clause Set Up

Navigation: Community Level > Settings > Offences Clause Setup

Each community's offences setup page will be where existing offences clauses and subclauses can be edited and added for each community.

1.3.1 Offence Clause Set Up

Each Clause will display as a main card with each subclass associated with that Clause listed below that Clause heading. The order of the subclauses should be alphabetical.

Each offence clause will simply display what has been captured in that field.

Each clause can be edited and a sub-clause can be added by clicking on the menu options button, as well as removing the entire clause by clicking on the delete option.

1.3.2 Offence Sub-Clause Set Up

Each subclass card will display what has been captured in that field. The subclause can be edited and/or deleted by clicking on the menu options.

Each subclause card will display what has been captured in that field. The subclause can be edited and/or deleted by clicking on the menu options.

1.4 Adding a Clause and/or Subclause

Navigation: Community Level > Settings > Offences Clause Setup > Add

1.4.1 Adding a Clause and/or Subclauses

Navigation: Community Level > Settings > Offences Clause Setup > Add > Clause

When it is selected that a new Clause will be added, a pop-up will appear. Insert the Clause Name. On this pop-up, subclauses can be added with a character limit of 50 on Clause Name.

1.4.2 Editing a Clause and/or Subclauses

Navigation: Community Level > Settings > Offences Clause Setup > Menu Options

Once a Clause/subclause has been saved, it can be edited by selecting edit in the menu options.

On the edit pop-up, the clause name can be amended for a clause edit and for a subclause edit the subclause entered can be amended.

1.5 Deleting a Clause and/or Subclause

Navigation: Community Level > Settings > Offences Clause Setup

The menu option of delete should remain there even if a subclause is linked to the clause; however, if a user attempts to delete a Clause with subclauses linked, a warning pop-up should appear. First, delete all subclauses associated with this Offence Clause and then proceed to delete the Clause.

If there are no rules associated with the category, a warning pop-up should appear, and click on Yes.

1.5.2 Deleting a subclause

Any rule can be deleted by selecting the delete option next to the rule. Before deletion, a warning pop-up should appear that reads.