CMS - How To: Create a Cashbook

Created by Glennise Pretorius, Modified on Thu, 13 Jun, 2024 at 2:04 PM by Glennise Pretorius

1. Creating a Cashbook

Navigation: Community Level > Finances > Financial > Cashbook

From the cashbook tab, click on Add New Cashbook / Bank Account.

Complete the fields required fields which are indicated in red.

Once this cashbook is created, a general ledger will automatically be created for the cashbook, and the Description (name) will be entered under General Ledger Details - Description. This can be edited before saving the cashbook.

Should this be the cashbook in which bank account details need to appear on customer invoices and statements, toggle the yes box next to the Default Account

If this is the cashbook which has been captured (bank account details) is the bank account that needs to appear on all tenant invoices and statements, click the check box next to Tenant Billing Account.

Enter the opening balance for this cashbook if applicable. Enter the opening balance in the opening balance field, if there is no balance leave it as zero.

Note: By entering an opening balance on the Cashbook setup page, it is required to create an Opening balance journal to have this same balance reflected on the Trial Balance. Should an actual cashbook transaction be brought in as the opening balance, do not enter the opening balance on this page as this will cause duplication.

After the required fields are completed, click on Add Cashbook to save and create the cashbook.