1. Access the Community Report

Step 1.1: In the relevant community, click on Community Report.

Step 1.2: From the Business Report page, select which information needs to be included in the report by toggling the specific tickbox. Select the date range to which the report should be relevant to.

Step 1.3: There is an option to add an additional message on the outgoing email for the trustees and/or add attachments. Click on Preview to view how it will be displayed when sent to the directors/trustees.

Step 1.4: Click on Email to Directors/Trustees to send the reports to the trustees.

2. Understanding the different sections of the Business Report

From the preview option, the business report will display exactly what the trustees will receive. Below are short explanations detailing what each section of the Business report means.

2.1 The Planner

The planner shows all items as per the community planner which had a planned date within the specific date range for the report. It also shows which of these items have been completed.

2.2. Finance

In the finance section, the bank-, investment-, surplus-, customer control-, and supplier control balances are shown. The reminders sent, current payment arrangements, and accounts handed over in the specified date range are also displayed.

• Bank: All Current type Bank Account Balance(s)
• Investment: Savings- and Investment Bank Account Balance(s)
• Surplus: The Retained Income/Loss
• Customer Control Balance: The balance on the Customer Statements
• Supplier Control Balance: The balance on the Supplier Statements
• Reminders Sent: These are reminders sent to owners to pay their outstanding balances.
• Payment Arrangements: All customers with payment arrangement statements.
• Handed Over: These are the accounts that have handed over statuses applied to them.

2.3. Basic Cash Movement

The basic cash movement section shows the monthly opening- and closing balances. It also displays shows total receipts and -payments.

2.4. Actual vs Budget

There are two options for the actual vs budget section:

2.4.1. Actual vs Budget

This displays the last 4 months' actuals, Actual Year-to-date, Budget Year To Date, Variance Year To Date, and Total Budget.

2.4.2. Actual vs Budget - last month

This displays the last month's Actuals, the last month's Budget, the last month's variance, Actual Year To Date, Budget Year To Date,  Variance Year To Date, and Total Budget.

2.5. Balance Sheet

The balance sheet is the statement of the assets, liabilities, and capital of the community.

2.6. Reserve Fund vs Budget

2.7. Outstanding Debtors

There is an option to choose whether credit balances should be included in this section of the report.  \The [1] next to the customer name refers to a first notice that has been sent to that specific customer. If a second notice has been sent it will show a [2], and a letter of demand will show a [3].

2.8. Outstanding Creditors

This section shows outstanding creditor balances. It also contains a graph to more clearly illustrate these balances.

2.9. Utility Recoveries

All water and electricity recoveries are shown in graph form in this section of the report.

2.10. Cashbook Allocations

This section shows the amounts of our cashbook transactions, as well as where these transactions have been allocated to.

2.11. Latest Transfers

This graph shows us the latest transfers that occurred. For Body Corporates, the graph will show the transfers in terms of price per square meter. For Home Owner's Organizations, the graph will show the transfer as the selling price of the unit.

This section is perfect for trustees to see the value of the community, as well as people who own the property to see whether the community grows in value with each property being sold.

2.12. Warnings

The section indicates the date the Warning/Penalty occurred, unit information, Warning/Penalty type, and the details surrounding the Warning/Penalty during the specified time frame are shown in this section.

2.14. Jobs Completed

The job reference, area, deadline, and description of all completed jobs that took place in the specified time frame are shown in this section.

2.15. Jobs in Progress

The job reference, area, deadline, and description of all jobs in progress are shown in this section.

2.16. Payment Authorization

All payments that have been approved are shown in this section, as well as who approved them.