Allocation Rules

Once the Cashbook template has been created and the transactions have been brought in, the next step is to allocate the different transactions.

1. Adding a Rule

Navigation: Community Level > Finances > General > Cashbook

Instead of manually allocating every single transaction, create allocation rules and run these rules to allocate cashbook transactions. To create a rule, click on any description of any transaction.

The following screen will pop up

• Description: The description of the transaction will need to start with a certain word or phrase and/or contain a certain word or phrase for the rule to allocate the transaction to a certain ledger account - this phrase/word is the criteria that needs to be met so that this rule can apply:

• Account: Choose the ledger that this transaction should be posted to

• Apply to amounts/Apply to Bank accounts: Choose to which Amounts and Bank Accounts this rule applies

As soon as the rule is added it will appear in grey under the transaction description. This does not mean that the transaction has been allocated. This is to indicate where the transaction will be allocated once the rules have run.

2. Editing a Rule

Navigation: Community Level > Finances > General > Cashbook > Cashbook Options

The page will be redirected to the Allocation Rule Library. On this page all manually created allocation rules will be displayed. 

Search for the relevant rule and click on the pencil icon to edit the rule.